Legal

Privacy Policy

Last updated: 19th April 2026

This Privacy Notice describes how mnAI Data Solutions Limited (referred to as either "mnAI", "We", "Us" or "Our") collects, uses and discloses Personal Data relating to:

  • Visitors and users of the Website and individuals at mnAI's Clients (collectively "Users"); and
  • Shareholders and directors of UK companies ("Shareholders / Directors") whose Personal Data, on request of mnAI's Clients, may be processed in the context of mnAI's Services and Reports.

Collectively, we refer to Users and Shareholders / Directors as You throughout this Notice, though there are some sections which relate solely to either Users or Shareholders / Directors, and we have identified those by using those specific terms.

mnAi (The Beehive, City Place, Gatwick, RH6 0PA) is the data controller of Personal Data processed under this Privacy Notice.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Notice:

  • Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
  • Account means a unique account created for Users to access our Website or parts of our Website.
  • Client(s) means a company that engages mnAI for mnAI's Services and Reports.
  • Website refers to mnAI, accessible from https://www.mnai.tech
  • Service collectively refers to provision of the Website and the processing of personal data on request of mnAI's clients for provision of mnAI's Services and Reports.
  • Service Provider means any natural or legal person who processes the data on behalf of mnAI.
  • Personal Data means any information relating to You such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity.
  • Usage Data refers to data collected automatically, either generated by the use of the Website or from the Website infrastructure itself.

Collecting and Using Your Personal Data

While using Our Website, We may ask You to provide Us with certain Personal Data that can be used to contact or identify You. Such Personal Data may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Bank account information in order to pay for products and/or services
  • Usage Data

Personal Data relating to Shareholders / Directors

For Shareholders / Directors whose Personal Data is processed on request by a Client, We may process the following Personal Data:

  • First name, any given middle name and last name, which is obtained from publically available sources; and
  • Assumed ethnicity tag which indicates a probability of a particular Director being from an ethnic minority background, and which is obtained from searches of a third party database.

Note that we will not share any such individual assumed ethnicity, but instead provide Clients (on request) with a company-level tag indicating (where relevant) that a majority of the Directors in that company are assumed to be from an ethnic minority background.

Usage Data

Usage Data is collected automatically when using the Website. Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Website that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Website by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

Tracking Technologies and Cookies

We use cookies and similar tracking technologies to track the activity on Our Website and store certain information. For more information about the cookies we use and your choices regarding cookies, please visit our Cookie Policy.

Use of Your Personal Data

mnAi may use Personal Data collected via the Website for the following purposes:

  • To provide and maintain our Website, including to monitor the usage of our Website.
  • To manage Your Account: to manage Your registration as a user of the Website or mnAI's Services and Reports.
  • For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased.
  • To contact You: by email, telephone, SMS, or other equivalent forms of electronic communication.
  • To provide You with news, special offers and general information about other goods, services and events which we offer.
  • To manage Your requests: To attend and manage Your requests to Us.

Sharing and Disclosure of Your Personal Data

For Users, We may share/disclose your Personal Data in the following situations:

  • With Business partners: We may share Your Personal Data with Our business partners to offer You certain products, services or promotions.
  • With other users: when You share Personal Data or otherwise interact in the public areas with other users.
  • With Service Providers: We may share Your Personal Data with Service Providers to assist us in providing the Service.
  • For Business transfers: We may share or transfer Your Personal Data in connection with any merger, sale of Our assets, financing, or acquisition.
  • With Affiliates: We may share Your information with Our Affiliates, in which case we will require those Affiliates to honour this Privacy Notice.
  • Law enforcement: Under certain circumstances, We may be required to disclose Your Personal Data if required to do so by law.

Retention of Your Personal Data

mnAi will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Notice. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Website.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at mnAI's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to and maintained on computers in a country which is different to the country in which You are located.

mnAi will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Notice.

Security of Your Personal Data

The security of Your Personal Data is important to Us. We use appropriate technical and organisational measures to protect Your Personal Data. The measures We use are designed to provide a level of security appropriate to the risk of processing Your Personal Data.

Your Data Protection Rights

mnAi undertakes to respect the confidentiality of Your Personal Data and to guarantee You can exercise Your rights. You have the right to:

  • Request access to Your Personal Data and receive a copy of the Personal Data We hold about You.
  • Request correction of the Personal Data that We hold about You.
  • Object to processing of Your Personal Data where We are relying on a legitimate interest.
  • Request erasure of Your Personal Data when there is no good reason for Us to continue processing it.
  • Request the transfer of Your Personal Data to You or to a third-party.
  • Withdraw Your consent on using your Personal Data at any time.
  • Complain to a Data Protection Authority about Our collection and use of Your Personal Data.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect Personal Data from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us.

Links to Other Websites

Our Website may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

Changes to this Privacy Notice

We may update Our Privacy Notice from time to time in response to changing legal, technical or business developments. When We update Our Privacy Notice, We will take appropriate measures to inform You. You can see when this Privacy Notice was last updated by checking the "Last updated" date at the top of this Privacy Notice.

Contact Us

If you have any questions about this Privacy Notice, You can contact us:

By email: karen.allen@mnai.tech